+ 27 21 300 1314 
info@globerecruitment.com

Senior Tender Administrator

V1119      Permanent      Centurian

Salary: 

R18 000 – 20 000

A vacancy exists at its Centurion Office of a national firm of Chartered Accountants and Registered Auditors for an experienced Tender Administrator to commence duties as soon as possible.

 

Main Responsibilities

 

  • Liaise daily with the Head Office bid team.
  • Source new proposals on a daily basis – Newspapers, Tender Bulletins, Government Gazette and etc. nationally.
  • Obtain tender documents (collect hard copy, download from client’s website or received via e-mail from client).
  • Maintain a regional tender tracking tool.
  • Maintain a database of standard documentation/information used for proposals (such as updated CV’s, certified copies of qualifications etc.).
  • Inform management of proposal timeously in order to prepare document and avoid any delays with potential problems.
  • Ensure compulsory tender briefing sessions are attended; notes are taken and distributed thereafter to relevant people.
  • Review tender documents to establish the scope of work and requirements, i.e. physical format for tender, including cover layout, number of copies, special requirements, etc.
  • Draw a schedule of required information and documentation (i.e. Original Tax Clearance Certificate; BEE Certificate; Professional Memberships, Reference letters from clients; CK Documents, ID copies of Directors/Shareholders; Proof of Ownership, Company Brochure/Profile, etc.).
  • Clarify any special requirements that are unclear with the relevant contact person.
  • Create an electronic and manual files/folders for each tender worked on which is accessible at all times to team members.
  • Complete tender documentation to specifications.
  • Assist with the preparation of standard proposals for review by a designated director.
  • Assist with the editing and publishing of the proposal to ensure a consistent high quality is maintained.
  • Make the required copies including an office copy.
  • Ensure that proper logistics are arranged in order for the tender documents to reach the proposal issuer timeously.
  • Update the Tender Register (Name of client, Closing Date, Bid Number, Bid amount, Contact person and details).
  • Follow up on all proposals submitted and inform management of progress thereof.
  • Maintain a register of registration of supplier databases and ensure timeous update of required information to maintain status.
  • Assist with any key account planning and pursuits.

Minimum Qualifications, Skills and Experience

  • Matric
  • 5 years strong Administration Background
  • Ability to work under pressure
  • Own Vehicle and drivers license (ESSENTIAL)
  • Knowledge of Excel, work, internet and outlook

Behavioural Competencies

 

  • Must pay attention to detail
  • Team player with the ability to work independently
  • Excellent verbal and written communication skills
  • Analytical skills – must be able to compile, analyse and report on statistics
  • Innovative and creative thinking skills
  • Broad-mindedness
  • Appreciation of diverseness
  • Must be able to think out of the box

Should you meet the requirements, please email your CV to mike@globerecruitment.com or contact – 021 3001314

Date Posted: 23/05/2018

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